FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, December 5, 2017
8:30am

215, 9220 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Franco Papalia, Craig Stocking, and Eric Woodward

Regrets

Cathy Doyle and John Tomlinson

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:30am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Craig Stocking
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the September 19, 2017, Board Meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
TRANSITION TO 2018-2019 EXECUTIVE AND ELECTIONS
  1. President
    1. After 5 years as President, Eric Woodward outlined the need and benefits to transition the Fort Langley BIA to an updated executive team in line with other structural changes, the need to oversee and manage the transition to the new Societies Act, and prepare for the 2019 renewal. Eric Woodward stated his commitment to continue as a Director for the remainder of his 2 year term to help with transition, and for long-term continuity. He outlined that he would give a more formal 5 year progress report at the 2018 Annual General Meeting.
    2. Eric Woodward nominated Gareth Abreo to replace him as President, Christine Burdeniuk seconded. Without opposition, Gareth Abreo was acclaimed as President for 2018.
  2. Treasurer
    1. Gareth Abreo nominated Craig Stocking to replace him as Treasurer, Eric Woodward seconded. Without opposition, Craig Stocking was acclaimed as Treasuer for 2018.
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward gave his last report as outgoing President, outlining again he would give a more formal 5 year progress report at the 2018 Annual General Meeting. He mentioned that the window painting and Bloom Market had been executed by the BIA since the last Board meeting, with much great work also completed by the Board towards the updated Constitution & Bylaws.
  2. Treasurer's Report
    1. TBD
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws. Christine Burdeniuk.
    1. Christine Burdeniuk confirmed that V7.1 of the new draft constitution and bylaws was completed in draft form, and ready for consideration and possible adoption by the membership.
  2. Bloom Market Winter. Meghan Neufeld.
    1. Meghan Neufeld outlined that Bloom Market Winter had been another steady year, with about 1,600 people attending, and that it was executed within the established budget for 2017. She suggested will be some cost savings measures to consider for 2018.
I.
OTHER BUSINESS
  1. The Hiring of an Executive Director
  2. Eric Woodward declared a conflict of interest and recused himself for this item, and left the meeting at 8:48am.
    1. The Board discussed, reviewed and confirmed a job description and contract for a new part-time Executive Director to be hired by the Fort Langley BIA, effective January 1, 2018.
    2. Meghan Neufeld was hired as the Fort Langley BIA's new Executive Director, to start officially on January 1, 2018.
    MOTION
    That the Board hereby confirms to hire Meghan Neufeld as its contract Executive Director for a period of two years.
    MOVED
    Christine Burdeniuk
    SECONDED
    Craig Stocking
    CARRIED
    Without Dissent
    ABSENT
    Eric Woodward
    Eric Woodward returned at 9:24am.
J.
ROUND TABLE
K.
NEXT MEETING

The next Board meeting is proposed to be January 30, 2018.

L.
TERMINATION

Meeting adjourned at 9:37am.