FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, June 27, 2017
8:30am

260, 9220 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Craig Stocking, and Eric Woodward

Regrets

Cathy Doyle, Franco Papalia, and John Tomlinson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:33am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Gareth Abreo
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the May 17, 2017, Board Meeting be adopted as received.
MOVED
Craig Stocking
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
  1. Fort Langley Community Hall Landscape Project. Gareth Abreo, Fort Langley Community Improvement Society.
    1. Gareth Abreo, as the Chair of the Fort Langley Community Improvement Society, reviewed the progress on the design concepts for a potential landscaping project for the Fort Langley Community Hall, of which the BIA is partially funding the design.
    2. Gareth made it very clear these were only draft concepts for public consultation and feedback, with significant revisions expected, based on public feedback.
    3. He further reviewed some of the rationale for the project, to make the front area more functional and versatile for a wider range of possible uses, and everyday gathering, than it is today.
D.
REPORTS
  1. President's Report
    1. Eric Woodward reviewed the recent events of the BIA, including the execution of Bloom Market Spring on the recent Mother's Day Weekend.
    2. He also confirmed that the 2017 levy had been requested from the Township of Langley, for which he had supplied the required documentation.
  2. Treasurer's Report
    1. Gareth Abreo reported the BIA's operating balance to be $40,850, with the 2017 levy of $98,500 to be received very soon.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws. Christine Burdeniuk.
    1. Christine Burdeniuk outlined her discussion and progress on reaching a final draft of the new constitution and bylaws, subject to an ongoing legal review.
  2. Bloom Market Spring Report. Meghan Neufeld.
    1. Meghan Neufeld reviewed the financial performance of Bloom Market Spring with the Board, confirming that it was in line with the 2017 budget as approved at the 2017 Annual General Meeting.
    2. She confirmed that poor weather had affected this year's attendance, but that it was comparable to last year's numbers.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. Eric Woodward mentioned that it appeared that the initial infrastructure phase of the project had been completed, but that as yet ToL staff had not returned his calls regarding specific details on its progress. He was still attempting to get more details.
  2. Truck Route Removal within Fort Langley. All.
    1. Eric Woodward confirmed this was underway, with a recent public information meeting conducted by the Township of Langley, with the Township of Langley's recommendation to remove the truck from the centre of village now pending review with Translink.
  3. Provision of Janitorial Services. All.
    1. The Board discussed the possibility of contracting for some degree of janitorial service for the public areas of the village core area, that would amount to potentially up to 20 hours per week on Thursday - Sunday.
    2. Eric Woodward confirmed he would look at some options and potential trial run, and report back to the Board at the next meeting.
J.
ROUND TABLE
  1. BIA Tent Branding Replacement
    1. Eric Woodward inquired about the timing for the updated tent branding, still not completed. Meghan Neufeld confirmed that it had been ordered on April 19, 2017.
  2. Mosquito Control
    1. Eric Woodward mentioned that he had confirmed with Metro Vancouver that spraying for mosquitoes would be this Thursday, June 29th.
  3. Excessive Filming
    1. Gareth Abreo expressed his opinion that, once again, filming had reached an unacceptable amount, with significant disruption experienced just this past Wednesday and Thursday, with blocked Mavis Avenue for a day, causing traffic and access issues that affected customers and visitors.
    2. He further mentioned that he personally witnessed visitors to the commercial area becoming angry and leaving the area.
    3. Gareth also mentioned that there had been appreciation gathering at Fort Langley Elementary for those affected by filming, but that he had not receive an invite on behalf of the FLCIS, and certainly no one from the BIA or local merchant community that he were aware of. The Board agreed, they not heard of it. Eric Woodward confirmed that no invite had been sent to the BIA.
    4. The Board generally concurred that filming was again excessive, and disruptive, with little benefit to the village core as a whole, only to those being directly paid for the filming disruption, a small percentage of the area.
    5. Eric Woodward mentioned that he did not understand why Township of Langley staff continue to prioritize the access of filming companies from outside the area with what is obviously excessive and disruptive quantities of filming, over the success of Langley local small businesses, especially during critical summer months.
    6. Gareth confirmed that he would follow-up directly with the ToL staff to express these concerns.
  4. Fort Langley Community Hall Christmas Tree(s)
    1. Gareth Abreo reported to the Board that the FLCIS had resolved to not allow a sponsored Christmas tree display of multiple trees this year, and opted instead for one tree, with minimal signage on site.
K.
NEXT MEETING

The next Board meeting is set to be August 8, 2017.

L.
TERMINATION

Meeting adjourned at 9:52am.