FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

AGENDA

Tuesday, May 16, 2017
8:30am

260, 9220 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Cathy Doyle, Franco Papalia, Craig Stocking, and Eric Woodward

Regrets

John Tomlinson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:30am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
Cathy Doyle
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the March 28, 2017, Board Meeting be adopted as received.
MOVED
Craig Stocking
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that since the last meeting the BIA had completed two Bloom Markets, Bloom Baby on April 1, 2017, and Bloom Spring this past weekend, May 13-14, 2017, and that both were successful, in terms of many additional people within the village for those days. Eric thanked Meghan Neufeld for once again making the markets look easy, with incremental increases in quality noted by Board and visitors, alike.
    2. Eric also reported that the Township of Langley had now requested the $6,000 for its contribution to the cost of the rainbow crosswalk. Eric confirmed that he outlined that the BIA expects to pay only 50% of the actual cost up to a maximum of $6,000, with the balance returned. He also confirmed that the Township of Langley does intend to repave Glover Road and Mavis Avenue this summer.
  2. Treasurer's Report
    1. Gareth Abreo reported that that BIA's current cash balance is $31,500, but with some deposits and expenses outstanding, for an operating balance of approximately $34,000.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
  1. ToL Truck Route Review. Township of Langley Staff Report. May 8, 2017.
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws. Christine Burdeniuk.
    1. Christine Burdeniuk reported that this effort is ongoing, waiting for a response from the legal firm completing some edits of the current draft constitution and bylaws.
  2. Bloom Market Baby Report. Meghan Neufeld.
    1. Meghan Neufeld presented the budget vs actuals of Bloom Market Baby, with confirmation that the market broke even within $1,000 except for the additional online marketing expenditure, as per the Bloom Market's informal operating plan for 2017-2018.
    2. Meghan confirmed that she continues to receive feedback from many retailers regarding the positive impact of this market, in an otherwise typically slower time of year.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. Eric Woodward confirmed that the Township of Langley will be repaving Glover Road and Mavis Avenue in the areas very much affected by the utilities conversion roadworks, but that work was still needed in a few remaining areas yet to completed.
  2. Truck Route Removal within Fort Langley. All.
    1. Eric Woodward outlined for the Board that the Township of Langley transportation staff had recommended to Council that the truck route designation on Glover Road, 96 Avenue, and 88 Avenue through the village of Fort Langley be removed, with 216th & 88th to the new interchange, Rawlison Crescent, and a portion of 240 Street to River Road be the replacement routes, all as one set of recommended changes. Eric reported that Township of Langley Council approved the recommendations, and they are now to be referred to Translink for consideration.
    2. The Board agreed that the removal of the truck route designation through the middle of the pedestrian-orientated commercial area was long overdue due to the removal of Albion Ferry route, and something the BIA should strongly advocate for.
    3. Christine Burdeniuk expressed her frustration that the staff recommendations may have the effect of pitting concerned residents of the 216th corridor and adjacent areas against the residents of the village of Fort Langley, with many residents of the 216th corridor and adjacent areas opposed to the interchange itself and/or allowing truck traffic between 88th to the new 216th interchange, scheduled to be completed by 2019.
    4. As a resident of the 216th corridor, Christine also agreed to make it clear that she is not, and will not, be speaking as a Director of the BIA in any communication with the Township of Langley with respect to this issue. She also offered to resign from the Board, if that becomes necessary. Eric Woodward added that he did not see why that would be necessary, that such a distinction would be more than sufficient.
  3. Facebook Page Policies. All.
    1. Eric Woodward and Gareth Abreo outlined some minor issues regarding the lack of posting of requested items as requested by some members, outside of current practices.
  4. Provision of Janitorial Services. All.
    1. Eric Woodward outlined the possibility of the BIA considering the provision of some specific janitorial services for the sidewalks, litter retrieval, additional garbage collection when needed, and other cleaning of the village area, especially on weekends.
    2. Gareth Abreo suggested the possibility of a full/part time contractor, as they would be busy enough, especially to achieve a level "Disneyland Clean", which he considered a worthwhile objective that would set Fort Langley apart from other areas. Eric Woodward that he did not think a contracted company would be able to provide a consistent level of personal service that would be wanted by the BIA, and worth any significant expenditure.
    3. The Board resolved to consider the issue further at the next meeting.
J.
ROUND TABLE
  1. Eric Woodward asked Meghan Neufeld if Christmas window painting had been booked for the week after Remembrance Day. She confirmed that it had, and that it would be up to a full week to complete.
  2. Gareth Abreo raised the idea of holding an additional two "events" within July and August, to be coordinated by Meghan Neufeld and a 3rd party, if still possible to coordinate for this year, a concept that has been under discussion and consideration for some time.
  3. MOTION
    That the Board hereby confirm a budget of up to $5,000 for one or two additional "events" within 2017, potentially for July and August.
    MOVED
    Gareth Abreo
    SECONDED
    Christine Burdeniuk
    CARRIED
    Without Dissent
K.
NEXT MEETING

The next Board meeting is set to be June 27, 2017.

L.
TERMINATION

Meeting adjourned at 10:01am.