FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, March 28, 2017
8:30am

260, 9220 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Cathy Doyle, Franco Papalia, Craig Stocking, and Eric Woodward

Regrets

John Tomlinson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:30am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Gareth Abreo
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the February 14, 2017, Board Meeting be adopted as received.
MOVED
Christine Burdeniuk
SECONDED
Franco Papalia
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that the Fort Langley BIA's renewal for a three term from 2017-2019 was approved by Council the previous evening by a vote of 9-0. Eric confirmed that he sent correspondence regarding the Lily Terrace development application, and the utility pole at 23358 Mavis Avenue.
    2. Eric also reported that since the last meeting he had completed and submitted the Major Festivals Grant application for the 2017 Cranberry Festival with the the Township of Langley, and that it had also been approved by Council.
  2. Treasurer's Report
    1. Gareth Abreo reported that the operating balance of the Fort Langley BIA is approximately $47,000, with the annual levy for 2017 of $98,500 set to arrive within the next few months or so.
E.
CORRESPONDENCE
  1. Inquiry to Confirm Complete Works for Utilities Conversion Project. Township of Langley. February 14, 2017.
  2. Comments RE Heritage Alteration Permit No 100826. Township of Langley. March 24, 2017.
F.
ITEMS FOR INFORMATION
  1. Report to Council Fort Langley BIA Enactment 2017-2019. Township of Langley. March 27, 2017.
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws. Christine Burdeniuk.
    1. Christine Burdeniuk confirmed that she would follow-up with LK Law again to try and get them to confirm a complete a review of the draft replacement constitution and bylaws.
  2. Bloom Market Baby Report. Meghan Neufeld.
    1. Meghan Neufeld outlined for the Board the small changes to Bloom Baby for this year, and that everything was ready, with great social media response, with solid attendance expected again this year.
I.
OTHER BUSINESS
  1. Landscaping Design for Fort Langley Community Hall. All.
  2. MOTION
    That the Board hereby approve up to $6,000 for a 50% contribution to design and public consultation for the landscaping project of the Fort Langley Community Improvement Society for the front lawn area of the Fort Langley Community Hall.
    MOVED
    Cathy Doyle
    SECONDED
    Franco Papalia
    CARRIED
    Without Dissent
    ABSTAINED
    Gareth Abreo
  3. Facebook Page Policies. All.
    1. Eric Woodward reviewed some ongoing issues and complaints regarding requests for posts or shares on the Fort Langley BIA's Fort Langley Facebook Page.
  4. Highway Use Permits and Signage Bylaw Issues. All.
    1. Gareth Abreo reviewed a series of concerns about signage and sandwich boards within the village core area, the long-term potential for problems, and some ongoing issues with some merchants not abiding by the established rules and permit process. The Board agreed that issues persist, and confirmed to monitor the situation, and to communicate with the membership that permits are required for signage and sandwich boards.
  5. Utilities Conversion Update. All.
    1. Eric Woodward reported that, again, the update is that there is no update.
  6. Christmas Budget and Preparations for 2017. All.
    1. The Board reviewed and considered a number of options for additional items to expand the BIA efforts for the upcoming Christmas 2017: window decorations, wagonettes, radio advertisements, tree wonderland, Christmas lighting, a substantial Christmas tree at the Fort Langley Langley Community Hall, street arches, petting zoo and Christmas kittens.
    MOTION
    That the Board hereby approve up to $20,000 for expanded window painting decorations and radio advertising for Christmas 2017.
    MOVED
    Cathy Doyle
    SECONDED
    Franco Papalia
    CARRIED
    Without Dissent
J.
ROUND TABLE
  1. Meghan Neufeld confirmed for the Board that the replacement tenant canopy has been arranged, colour selection and logo alterations completed, and will now be ordered.
K.
NEXT MEETING

The next meeting is set to be on May 16, 2017, at 8:30am.

L.
TERMINATION

Meeting adjourned at 10:15am.