FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

ANNUAL GENERAL MEETING
MINUTES

Wednesday, February 8, 2016
6:00pm

Fort Langley Lions Club
23022 88th Avenue
Fort Langley, BC

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 6:01pm. Eric Woodward confirmed that quorum was present.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Stephan Schigas
SECONDED
Carole De Bathe
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the May 26, 2016 Annual General Meeting be adopted as received.
MOVED
Cathy Doyle
SECONDED
Melissa Banovich
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that since the last AGM the BIA had successfully executed a number of work items:
      1. Food Truck Festival, Cranberry Festival, and Bloom Market Winter
      2. Christmas window decor for the Christmas season for most retail locations within the village
      3. Contracted event coordination for five (5) events per year, for 2017-2018
      4. Assisted with the funding and location finalization of the Rainbow Crosswalk
      5. Completed the initiation of the Fort Langley BIA's renewal bylaw for 2017-2019, still to be approved by Council
    2. Eric further commented that the BIA continues to operate with a stable, healthy financial reserve, pursuing its event-based approach for general village promotion, volunteer-driven, with little operational overhead. In 2016, this model had enabled the BIA to spend $78,800 on marketing and promotion while the annual levy was only $57,900.
    3. Eric thanked Angela Hazelton for her two years of service to the BIA, and welcomed Craig Stocking and Paul Verhoeff to the Board. Eric confirmed all six nominations received were hereby elected to the Board by acclimation.
  2. Treasurer's Report
    1. Gareth Abreo briefly reviewed the 2016 YE financial statements, reporting that the BIA ended 2016 with a cash balance of $61,902, lower than at the end of 2015.
E.
ITEMS FOR INFORMATION
  1. 2017 Nomination Form
  2. 2017 Notice of Meeting
  3. Board of Directors Nomination Form - Gareth Abreo
  4. Board of Directors Nomination Form - Christine Burdeniuk
  5. Board of Directors Nomination Form - Craig Stocking
  6. Board of Directors Nomination Form - Franco Papalia
  7. Board of Directors Nomination Form - Paul Verhoeff
  8. Board of Directors Nomination Form - Eric Woodward
F.
ELECTION OF 2017-2018 BOARD OF DIRECTORS
G.
CURRENT WORK ITEMS
  1. Constitution and Bylaws Update.
    1. Christine Burdeniuk outlined the requirement and intended process to replace the BIA's current constitution and bylaws to achieve compliance with the new Societies Act.
  2. 2017 Operating Budget.
    1. Eric Woodward and Gareth Abreo briefly reviewed the assumptions and general premises for the budget, as confirmed by the Board for membership approval.
    MOTION
    That the Fort Langley BIA hereby confirm the 2017 Operating Budget.
    MOVED
    Franco Papalia
    SECONDED
    Gareth Abreo
    CARRIED
    Without Dissent
  3. 2017-2019 Fort Langley BIA (Proposed) Renewal Bylaw.
    1. Eric Woodward outlined that the Board had initialized a renewal process with the Township of Langley for the BIA, for a three (3) term from 2017-2019, for levy amounts of $93,500, $114,200 and $124,950, and that the property owner petition process was currently ongoing. He expected it would go to Township Council sometime in March or early April for consideration.
    2. Franco Papalia outlined his positive perspective on the amounts proposed, and the process by which they were arrived at, and his general impression that the BIA delivers excellent return for the membership and the commercial area as a whole.
H.
ROUND TABLE Q&A
  1. Peter Kravchuke commented that he appreciated and approved of the integrated Christmas window decorations this past Christmas, and hoped it was continue and improve in future seasons. He also mentioned that he would happy to pay more money to the BIA if more of this was done in the future.
  2. Rhonda Bastien and Trish Scott raised the possibility of generating some activity on 96th Avenue and Mavis Avenue during Cranberry Festival. Meghan Neufeld reviewed complications with that given the road closure requirements, and mentioned some possibilities for that she and the Board could consider.
  3. Melissa Banovich from the Fort Langley National Historic Site gave the membership an update on the upcoming activities and free admission planned for Canada 150. She mentioned that this past January was their best ever with 6,000 visitors, and that 2016 annual visitation to FLNHS had reached 100,000, up from 96,000 in 2015.
  4. Bruce Arabsky asked about the state of snow removal in the Township of Langley as it affects the streetscape and retail business within Fort Langley, such that snow removal seems virtually non-existent, and that this directly affects businesses.
I.
TERMINATION

Meeting adjourned at 7:04pm.