FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, January 10, 2017
8:30am

201A, 23160 96 Avenue
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Franco Papalia, Angela Hazelton, and Eric Woodward

Regrets

Cathy Doyle and John Tomlinson

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:35am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the November 29, 2016 Board Meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that he had already begun making preparations for the upcoming Annual General Meeting, and made a series of updates to the Bloom Market website, in coordination with Meghan Neufeld, for the upcoming Bloom Market Baby.
    2. Eric thanked Franco Papalia for the use his boardroom while the Fort Langley Community Hall was under renovation.
  2. Treasurer's Report
    1. Gareth Abreo reported that the BIA's current cash balance is $72,576, with accrued expenses of approximately $1,800.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws Amendments with ToL Comments. Christine Burdeniuk.
    1. Christine Burdeniuk confirmed that the constitution and bylaws were ready and substantially complete to be presented and confirmed at the Annual General Meeting.
I.
OTHER BUSINESS
  1. Annual General Meeting. All.
  2. MOTION
    That the Board hereby confirm that the 2017 Annual General Meeting will be held on February 8, 2017, 6:00pm, at the Fort Langley Lions Hall.
    MOVED
    Franco Papalia
    SECONDED
    Gareth Abreo
    CARRIED
    Without Dissent
  3. Tent Canopy Replacement. All.
    1. Eric Woodward outlined the projected costs for its tent canopy replacement, and the possibility of acquiring an additional tent.
    MOTION
    That the Board hereby approve a maximum expenditure of $3,000 for the replacement of the Fort Langley BIA's tent canopy, final cost of four (4) logo placements and custom colour to be determined.
    MOVED
    Gareth Abreo
    SECONDED
    Angela Hazelton
    CARRIED
     
    OPPOSED
    Christine Burdeniuk
  4. Utilities Conversion Update. All.
    1. The Board reviewed that the ongoing cold weather had prevented the Township of Langley from making substantial progress since the last Board meeting, and that additional civil works to cause disruption were still not complete, with no projected timeline for their completion any Board member was aware of.
J.
ROUND TABLE
  1. Township of Langley Grant Applications. Eric Woodward.
    1. Eric Woodward raised the upcoming deadline for the 2017 Township of Langley Community and Major Festivals grant applications. Eric reviewed the amount of documentation and bureaucratic review that was now involved for the sake $2,000, that in his opinion was not worth it. The Board agreed.
    2. Eric also confirmed that there was no point in applying for the Banners grant again this year still without anywhere to hang them.
    3. The Board agreed and concurred to not apply for these two grants, and to only apply for the Major Festivals Grant.
K.
NEXT MEETING

The next meeting is proposed to be on February 14, 2017, at 8:30am.

L.
TERMINATION

Meeting adjourned at 10:12am.