FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, November 29, 2016
8:30am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Franco Papalia, Angela Hazelton, and Eric Woodward

Regrets

Cathy Doyle and John Tomlinson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:41am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
Angela Hazelton
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the October 25, 2016 Board Meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Franco Papalia
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that, since the last Board meeting, the Fort Langley BIA had executed yet another successful Bloom Market on the weekend of the 19th and 20th. He and rest of the Board thanked Meghan for organizing another successful market.
    2. He confirmed that he coordinated approximately $5,000 in targeted Facebook advertising for the event, which continues to work well, and be a vehicle for the overall promotion of Fort Langley, in addition to the event itself.
  2. Treasurer's Report
    1. Gareth Abreo reported the current cash balance of the Fort Langley BIA to be $85,237, with the working accrued balance to be a net balance of approximately $72,000.
E.
CORRESPONDENCE
  1. Notice of Construction. Township of Langley. October 24, 2016.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Constitution & Bylaws Amendments. Christine Burdeniuk.
    1. Christine Burdeniuk.
  2. Bloom Market Review. Meghan Neufeld.
    1. Meghan Neufeld confirmed and outlined the financials for the market overall, and that about 2,700 people over both days attended, based on entrance fees.
  3. Christmas Update. Gareth Abreo & Meghan Neufeld.
    1. Gareth Abreo and Meghan Neufeld reviewed the items completed as part of Christmas spending by the Fort Langley for 2016, the most in many years, with window painting on most buildings, radio advertising, and a contribution towards the tree lighting at the Fort Langley Community Hall.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. The Board discussed that yes, construction had finally resumed on the main public portion of the utilities conversion project, with completion of that portion expected by February of 2017.
    2. Eric Woodward mentioned that he saw no reason why, at that time, Glover Road could not be resurfaced, as promised by Township staff. The Board concurred that it is badly needed, and a reasonable expectation.
J.
ROUND TABLE
  1. Tent Canopy Replacement. Eric Woodward.
    1. Eric Woodward raised the potential need to replace the existing tent canopy with the current Fort Langley BIA branding, something which the Board discussed would eventually be necessary when the new branding process was completed a few years prior.
    2. The Board resolved to get a quote for a replacement canopy and additional tent to discuss and consider at the next meeting.
  2. 2017 Annual General Meeting. Gareth Abreo.
    1. Gareth Abreo raised the possibility of holding the Annual General Meeting in January or February prior to the vote by the property owners on the proposed BIA renewal terms from 2017-2019, to hear from the wider membership in that regard, and to ensure their awareness of it.
    2. Eric Woodward concurred that this is an excellent idea, to maximize membership input opportunities.
    3. The Board generally agreed and resolved to consider holding the Annual General Meeting on February 8, 2017, at the Fort Langley Lions Hall, subject to confirmation and final approval at the next Board meeting on January 10.
K.
NEXT MEETING

The next meeting is proposed to be on January 10, 2016, at 8:30am.

L.
TERMINATION

Meeting adjourned at 9:54am.