FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, September 13, 2016
9:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, John Tomlinson, and Eric Woodward

Regrets

Cathy Doyle and Angela Hazelton

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 9:04am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
John Tomlinson
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the July 5, 2016, meeting be adopted as received.
MOVED
John Tomlinson
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
  2. Treasurer's Report
    1. Gareth Abreo reported that the BIA finished August 2017 with a cash balance of $117,042, with some Cranberry Festival vendor revenue already deposited, and some expenses for Food Truck Festival still pending.
E.
CORRESPONDENCE
  1. Thank You to ToL Mayor and Council. Fort Langley BIA. September 15, 2016.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Fort Food Festival Review. Meghan Neufeld.
    1. Meghan Neufeld reported that she heard a lot of positive feedback from members regarding the success of the Food Truck Festival overall, especially with the expanded format and additional options. There was an estimated 18,000-20,000 people that attended throughout the day.
    2. Eric Woodward reported that he submitted a letter to Mayor and Council thanking them for approving the road closure request for the event, overriding the Engineering Department's denial of the road closure request to host the event on Glover Road.
  2. Cranberry Festival Update. Meghan Neufeld.
    1. Meghan Neufeld confirmed that the preparations for the Cranberry Festival were well underway, with most details arranged, including sponsorhips.
  3. Constitution & Bylaws Amendments. Christine Burdeniuk.
    1. The Board concluded V6 of the draft constitution and bylaws as sufficiently complete to submit to the memersbip and the Township of Langley for feedback.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. Eric Woodward confirmed that as of the Board meeting he still had not heard from the Township of Langley when they will return to complete the public portion of the utilities conversion works, including the works still pending at the Coulter Berry sidewalks.
  2. Rainbow Crosswalk. All.
    1. Eric Woodward reviewed for the Board the request by Elaine Brewer-White of the Township of Langley to install a rainbow crosswalk in Fort Langley, including a staff Report to Council on the issue.
    2. The Board discussed the possibility of offering partial funding up to a maximum of $6,000 for the mid-block option at Mary Avenue and Glover Road outlined in the staff report, to be confirmed at the next Board meeting after the Engineering Department's request for comments was received by the BIA, as directed by Council.
  3. Appointment of Additional Director. All.
  4. MOTION
    That the Board hereby appoint Franco Papalia to the Fort Langley BIA Board of Directors until the 2017 Annual General Meeting.
    MOVED
    Gareth Abreo
    SECONDED
    Christine Burdeniuk
    CARRIED
    Without Dissent
  5. Event Manegement 2017-2019. All.
  6. MOTION
    That the Board hereby approve the proposed event management contract for five (5) events per year with White Giraffe Events, from 2017-2019.
    MOVED
    John Tomlinson
    SECONDED
    Christine Burdeniuk
    CARRIED
    Without Dissent
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on October 18, 2016, at 9:00am.

L.
TERMINATION

Meeting adjourned at 10:07am.