FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, February 23, 2016
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Brenda Alberts, Christine Burdeniuk, Jim Dyck, and Eric Woodward

Regrets

Cathy Doyle, Angela Hazelton, and Blair Shpeley

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:04am.

Gareth Abreo proposed to add I.3 to the agenda.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Jim Dyck
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the January 12, 2016, meeting be adopted as received.
MOVED
Brenda Alberts
SECONDED
Gareth Abreo
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that he had prepared a budget for the Board's consideration, updated the Bloom Market website, and had completed draft grant applications for the BIA, almost ready to submit for approval.
  2. Treasurer's Report
    1. Jim Dyck report that the current cash balance of the BIA is $88,931.
E.
CORRESPONDENCE
  1. Annual General Meeting Reminder, Lindsay Kenney LLP. December 2, 2015.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. 2016 Budget. Eric Woodward.
    1. Eric Woodward briefly outlined the proposed draft budget for 2016 to present at the Annual General Meeting in May.
    MOTION
    That the proposed budget for 2016 is hereby endorsed and confirmed for presentation at the 2016 Annual General Meeting.
    MOVED
    Brenda Alberts
    SECONDED
    Jim Dyck
    CARRIED
    Without Dissent
  2. 2016 Grant Applications. Eric Woodward.
    1. Eric Woodward confirmed with the Board that he would proceed to prepare and submit the Community Grant and Major Festivals Grant to the Township of Langley before the February 29, 2016, deadline.
  3. Constitution Amendments. Christine Burdeniuk.
    1. Christine Burdeniuk outlined for the Board the current status of the draft bylaws, and some additional revisions that may be necessary.
  4. Bloom Baby. Meghan Neufeld & Eric Woodward.
    1. Meghan Neufeld reported that a sufficient number of quality vendors had been secured to participate, and that can it could proceed on April 2, 2016, as a one day market.
I.
OTHER BUSINESS
  1. Fort Langley Villager. All.
    1. The Board reviewed and the discussed the option of advertising in the 2016/2017 Fort Langley Villager, with no Board member making a motion to fund it for 2016/2017.
  2. Utilities Conversion Update. All.
    1. The Board met with Roeland Zwaag with the Township of Langley to discuss and review and the current status of and potential timelines for completion of the utilities conversion project within the commercial area.
  3. Tourism Langley & Fort Langley Community Hall Booth
    1. Gareth Abreo reported to the Board the outcome of his recent meeting with Tourism Langley to discuss the possibility of working with them and the Fort Langley Community Improvement Society to provide staff for the booth on the on the front lawn of Fort Langley Community Hall during the summer months of 2016.
    2. The Board agreed to consider it further at its next Board meeting.
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on April 12, 2016, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:59am.