FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Wednesday, December 9, 2015
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Brenda Alberts, Christine Burdeniuk, Cathy Doyle, Angela Hazelton, Blair Shpeley, and Eric Woodward

Regrets

Jim Dyck

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:02am.

Gareth Abreo proposed to add I.2 to the agenda. Angela Hazelton proposed to add I.3 to the agenda.

MOTION
That the agenda for the meeting be approved and adopted, as amended.
MOVED
Gareth Abreo
SECONDED
Angela Hazelton
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the October 27, 2015, meeting be adopted as received.
MOVED
Blair Shpeley
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward confirmed that this past month the BIA had executed the Christmas Bloom Market, as well started the process to replace its governing bylaws.
    2. Eric reported that Gareth Abreo, Brenda Alberts, Christine Burdeniuk, Jim Dyck, Peter Kravchuke, Blair Shpeley, and himself attended the initial bylaws review meeting, and that good progress was made overall.
    3. Eric briefly outlined the more significant things the BIA had completed this year, from two Bloom Markets, Food Truck Festival, Cranberry Festival, merchant baskets program, to significant amounts of online advertising throughout the year. He felt it was the most productive year the BIA has had while he has been on the Board.
    4. Eric commented that he felt the BIA was laying the foundation for a great future within Fort Langley, including but not limited to finally completing the significant streetscape improvements that started construction this past summer, and that the BIA continued to maintain financial flexibility to consider additional initiatives within 2016, and 2017.
  2. Treasurer's Report
    1. With Jim Dyck not in attendance, Eric Woodward confirmed the BIA's cash balance of December 4, 2015, to be $87,811.29.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. 2016 Budget. Eric Woodward.
    1. Eric Woodward confirmed that he would have a draft budget prepared for the Board's review by the next Board meeting.
  2. Work Plan 2016-2018. All.
    1. Eric Woodward suggested that the Board continue to review the proposed work items for a two year period starting in January 2016, and to develop that document throughout the first part of 2016.
  3. Streetscape Improvement Plan. Eric Woodward.
    1. The Board reviewed again the idea of creating an itemized list of needed or worthy streetscape improvements that could now be considered given that the initial construction of the utilities conversion project was nearing completion.
    2. Blair Shpeley commented that he felt it was extremely important that the Township of Langley restore the streets to an acceptable standard, and not just complete the minimum work necessary to consider it complete.
  4. Constitution Amendments. Christine Burdeniuk.
    1. Christine Burdeniuk reviewed with the Board the key points from the first informal meeting regarding the BIA's governing bylaws.
    2. The Board set the 2nd informal meeting for Monday, December 21st, at 9:30am.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. The Board reviewed the current status of the utilities conversion, still ongoing.
  2. Bloom Market
    1. Meghan Neufeld reviewed the most recent Bloom Market with the Board. She confirmed that the new vendor reservation system would be in place for January, for the three 2016 Bloom Markets. She confirmed that Bloom Baby was set to proceed in the Spring.
    2. Gareth Abreo expressed concern about the BIA's event planning capacity, and the need for additional capacity to add even more events.
  3. Christmas
    1. Angela Hazelton raised the issue of Christmas decorations or related events within the month of December, in addition to the Christmas Bloom Market. She offered to coordinate and host a trial event involving live music, tent, and horse and carriage.
    2. MOTION
      Be it resolved that the Board of Directors hereby authorize the expenditure up to a maximum of $2,500 for a horse and carriage trial event on the weekend of December 19-20th, 2015.
      MOVED
      Christine Burdeniuk
      SECONDED
      Blair Shpeley
      CARRIED
      Without Dissent
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on January 12, 2015, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:18am.