FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, October 27, 2015
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Angela Hazelton, Blair Shpeley, and Eric Woodward

Regrets

Brenda Alberts, Cathy Doyle and Jim Dyck

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:00am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Blair Shpeley
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the September 8, 2015, meeting be adopted as received.
MOVED
Blair Shpeley
SECONDED
Gareth Abreo
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
  2. Treasurer's Report
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Constitution Amendments. Christine Burdeniuk.
    1. The Board reviewed again the need to revise or replace the BIA's constitution and bylaws for various reasons.
    2. The Board set an additional informal meeting for November 24, sometime between 8:00-11:30am to discuss it in more detail.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. The Board reviewed and discussed that the utilities conversion project's initial construction was likely to continue into December, due to utilities changing their requirements in the middle of the project, among other smaller reasons.
  2. Vendor Management. Eric Woodward and Meghan Neufeld.
    1. Meghan Neufeld presented a software option to improve vendor management for Cranberry Festival and Bloom Market. The Board agreed to have this expense added to future 2016 budgets to be approved at that time in the context of the overall budgets.
  3. Banners. Eric Woodward.
    1. Eric Woodward presented the option to get some banner samples printed, but at a higher cost per banner. The Board resolved to defer banner printing until 2016, but to continue to collect designs if one or more presented themselves.
  4. Food Truck Festival. Meghan Neufeld.
    1. Meghan Neufeld reviewed the Food Truck Festival with the Board, from the logistics of improving the event in 2016 with toilets, additional marketing, and perhaps an expanded street closure request.
    2. Blair Shpeley commented that his thoughts where that the overall consensus is that it was a great success.
    3. The Board committed to put on the event again in 2016, with improvements, and modifications.
  5. Cranberry Festival Review. Meghan Neufeld.
    1. Meghan Neufeld reviewed the preliminary expenses and the results and experience of this year's Cranberry Festival, with an improved, more spacious layout, increased cranberry berry sales revenue, and so on.
    2. The Festival's costs continue to rise as they did again this year, and that it continues to be a challenge to increase its revenue without additional corporate sponsorship.
  6. Remembrance Day
    1. Done
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on December 9, 2015, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:23am.