FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, September 8, 2015
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Christine Burdeniuk, Cathy Doyle, Angela Hazelton, Blair Shpeley, and Eric Woodward

Regrets

Brenda Alberts and Jim Dyck

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:01am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Blair Shpeley
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the July 21, 2015, meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that it had been a busy summer in Fort Langley, with more traffic than ever before, despite the ongoing construction of road works and the Coulter Berry Building.
    2. He confirmed that he had been monitoring the utilities construction closely, and that while delayed, it was proceeding with far less disruption than some had anticipated. He also attended a meeting on behalf of BIA regarding the potential for "wraps" for the BC Hydro utilities boxes.
    3. Eric confirmed that he had exhausted almost of the approved marketing budget from the last Board meeting on miscellaneous Facebook advertising throughout the summer.
  2. Treasurer's Report
    1. In Jim Dyck's absence, Eric Woodward reported the BIA's cash balance to be $116,415, as of September 8, 2015.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Work Plan 2016-2018. All.
    1. Eric Woodward briefly outlined the status of a work plan document, shifted now to start in 2016.
  2. Streetscape Improvement Plan. Eric Woodward.
    1. Eric Woodward and the Board reviewed the possibility of creating a streetscape plan, to identify and rank potential streetscape investments in terms of their cost and priority.
  3. Fort Langley Pedestrian Signage. Eric Woodward.
    1. The Board discussed the preferred option for proceeding with a quotation for construction of a pedestrian sign in two or three identified locations.
  4. Constitution Amendments. Christine Burdeniuk.
    1. Christine Burdeniuk outlined two options for a constitution amendment(s). The Board resolved to hold a governance workshop in late October to consider the issue in more detail, to report back to the Board by the October, or December meeting with a recommendation.
I.
OTHER BUSINESS
  1. Utilities Conversion Update. All.
    1. Eric Woodward confirmed the utilities conversion project appeared to be delayed, and that the significant infrastructure items would continue until the end of September, at least.
    2. He also outlined that the street lights were scheduled to be installed, but would not be energized until the new year.
    3. Gareth Abreo mentioned that is a pending issue with private connections, still to be resolved, that will perhaps delay final implementation, but that more information was needed.
  2. Food Festival. Meghan Neufeld.
    1. Meghan Neufeld confirmed the road closure had been approved, and that 14 trucks would be attending, up from the presumed 12.
    2. Eric Woodward outlined that the Facebook engagement for the Food Festival was performing very well, above expectations.
    3. MOTION
      Be it resolved that the Board of Directors hereby authorize the expenditure up to a maximum of $5,000 for the Food Festival set for October 12, 2015.
      MOVED
      Gareth Abreo
      SECONDED
      Angela Hazelton
      CARRIED
      Without Dissent
  3. Cranberry Festival Update. Meghan Neufeld.
    1. Meghan Neufeld reported that extra vendors had been approved, that the festival's road closure and vendors would down much closer to Francis Avenue, and that the Fort Mall parking lot would be used for vendor parking since its vehicle access on both sides would be inaccessible.
    2. She confirmed that there was some logistics and sponsorship to wait to hear back on for the pancake breakfast, historically done by others.
    3. Meghan outlined some other details, and that all looked good for another great festival this year.
J.
ROUND TABLE
  1. Gareth Abreo informed the Board that the Fort Langley Community Improvement Society and the Fort Langley Community Hall now as confirmed participant in the Community Defibrillator Program, and that there is now one located in the community hall should it be needed.
  2. Gareth Abreo raised the potential for paid staff for the information booth on the front lawn of the Fort Langley Community Hall, and for the Board to consider the BIA and the FLCIS sharing the cost for this, starting in 2016.
K.
NEXT MEETING

The next meeting is proposed to be on October 27, 2015, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:41am.