FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, June 2, 2015
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Brenda Alberts, Christine Burdeniuk, Cathy Doyle, Jim Dyck, Angela Hazelton, Blair Shpeley, and Eric Woodward

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:04am.

Eric Woodward proposed to add I.7 to the agenda. Gareth Abreo proposed to add I.8 to the agenda.

MOTION
That the agenda for the meeting be approved and adopted, as amended.
MOVED
Gareth Abreo
SECONDED
Blair Shpeley
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the April 21, 2015, meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Christine Burdeniuk
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that since the last Board meeting he spoken on behalf of the BIA at the official groundbreaking ceremony for the utilities conversion project on April 29, 2015, primarily thanking the many people that had a hand in securing its approval.
    2. Eric confirmed that he had completed an updated website for Bloom Market, and was working on a new vendor application component for both Bloom Market and the Cranberry Festival.
    3. Eric also thanked Meghan Neufeld for executing another successful Bloom Market this past Mother's Day weekend, and felt that it created a great buzz within the village both days.
  2. Treasurer's Report
    1. Jim Dyck reported that the BIA's cash as of May 21, 2015, is $58,121, with the 2015 levy now due from the Township of Langley, for a total operating balance of ~$115,000.
    2. Eric Woodward confirmed that both the 2015 Community Grant, Major Festivals Grant, and Banners grant had been received.
E.
CORRESPONDENCE
  1. Fort Langley Utility Undergrounding, Township of Langley. April 23, 2015.
  2. Township of Langley Banners Grant 2015, Township of Langley. April 30, 2015.
  3. Township of Langley Community Grant 2015, Township of Langley. April 30, 2015.
  4. Development Project Application, Van Huizen Residence, Township of Langley. May 25, 2015.
  5. Private Use of Public Sidewalks, Township of Langley. June 1, 2015.
F.
ITEMS FOR INFORMATION
  1. Fort Langley Undergrounding Groundbreaking. April 29, 2015.
  2. Fort Langley Undergrounding Release. April 29, 2015.
  3. ToL Policy 05-783, Private Use of Public Sidewalks. June 1, 2015.
H.
CURRENT WORK ITEMS
I.
OTHER BUSINESS
  1. Utilities Conversion Progress Update. All.
    1. Eric Woodward confirmed (as all knew) that the utilities conversion was indeed underway, and that daily progress was steady, and that the contractor by all accounts was well organized, professional, and willing to address concerns.
    2. Gareth Abreo suggested that the saw cutting was the negative aspect, but otherwise the disruption to business was so far not too bad. Cathy Doyle confirmed that feedback was as positive as could be expected.
  2. Bloom Market Update. Meghan Neufeld.
    1. Meghan Neufeld reported that by all accounts, Bloom Market was a greet weekend for the village, and that the market continues to generate significant visitation to the commercial area.
    2. She confirmed that attendance was down from the previous year, but that Saturday was extremely hot for May, which potentially limited attendance. She also suggested that the alcohol tasting areas may have distracted from the main market area.
  3. The Villager for 2015/2016. Eric Woodward.
    1. Eric Woodward reported that he had confirmed the proofs for this year's advertisements within The Villager for Bloom Market and the Cranberry Festival.
    2. MOTION
      Be it resolved that the Board of Directors hereby authorize the expenditure of a $900 for 2015 advertisements within The Villager.
      MOVED
      Blair Shpeley
      SECONDED
      Angela Hazelton
      CARRIED
      Without Dissent
  4. Ride Into History Sponsorship Request. Eric Woodward.
    1. Eric Woodward reported that he had received a request from the organizers of the Ride Into History to financially sponsor the event.
    2. Some expressed concern about setting a precedent to sponsor other events, and the general lack of criteria for organizations based outside of Fort Langley. No motion was moved to approve the sponsorship request.
  5. Fort Langley Community Association Request to Observe. All.
    1. Eric Woodward reported that he had attend the most recent public meeting of the Fort Langley Community Association, where they proposed attending and observing the BIA's Board meetings, to potentially coordinate with the BIA.
    2. The Board generally objected to the idea, and all agreed that the public minutes should be sufficient for the FLCA to coordinate with the BIA, if and as needed in the future.
  6. Fort Langley Merchant Basket. Eric Woodward and Meghan Neufeld.
    1. Meghan Neufeld and Eric Woodward presented the idea of a Fort Langley basket, with a possible range of options, and costs, with intention of donating it to local events and fundraisers, at a retail cost of $100 to $150 per basket.
    2. MOTION
      Be it resolved that the Board of Directors hereby authorize the expenditure of a $1,000 for the remainder of 2015 for Fort Langley baskets for selected, qualifying events.
      MOVED
      Gareth Abreo
      SECONDED
      Blair Shpeley
      CARRIED
      Without Dissent
  7. Filming During Utilities Conversion Construction. Eric Woodward.
    1. Eric Woodward reported that he had officially complained about the filming being approved by the Township of Langley during the construction of the utilities conversion, despite commitments by Township staff not to do so.
    2. Blair Shpeley, Brenda Alberts, and others expressed significant frustration given the commitments made.
  8. Trades Parking During Utilities Conversion Construction. Gareth Abreo.
    1. Gareth Abreo updated the Board on the fact that construction trades with the utilities conversion civil contractor were consuming street parking for the duration of the work day, ignoring the posted time limit restrictions.
    2. Gareth confirmed that he would follow-up with Alan Chiang regarding the issue.
  9. Facebook Advertising Budget
    1. The Board discussed advertising and promotion options including radio advertisements, local newspapers and online options.
    2. MOTION
      Be it resolved that the Board of Directors hereby authorize the expenditure of a $10,000 for Facebook advertising.
      MOVED
      Gareth Abreo
      SECONDED
      Brenda Alberts
      CARRIED
      Without Dissent
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on July 21, 2015, at 8:00am.

L.
TERMINATION

Meeting adjourned at 10:08am.