FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, March 10, 2015
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Brenda Alberts, Christine Burdeniuk, Cathy Doyle, Jim Dyck, Angela Hazelton, Blair Shpeley, and Eric Woodward

Others

Meghan Neufeld

BOARD INTRODUCTION AND ELECTIONS

Meeting called to order at 8:05am.

  1. Welcome and Introduction of New Members
    1. Gareth Abreo, Christine Burdeniuk and Angela Hazelton introduced themselves, and vice-versa for Board members they did not know.
  2. Resignation and Election of President and Treasurer for 2015-2016
    1. Eric Woodward resigned as President, and Jim Dyck resigned as Treasurer.
    2. Eric Woodward confirmed his interest in continuing on as President for at least one more year. Christine Burdeniuk nominated him, Brenda Alberts seconded. Without opposition, Eric Woodward was acclaimed as President for 2015-2016.
    3. Jim Dyck agreed to serve as Treasurer, nominated by Blair Shpeley, seconded by Brenda Alberts. Without opposition, Jim Dyck was acclaimed as Treasurer for 2015-2016.
    4. Cathy Doyle expressed interest to serve as Vice President. Eric Woodward nominated her, Jim Dyck seconded. Without opposition, Cathy Doyle was acclaimed as Vice President for 2015-2016.
A.
ADOPTION OF AGENDA ITEMS
MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Christine Burdeniuk
SECONDED
Jim Dyck
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the December 4, 2014, meeting be adopted as received.
MOVED
Brenda Alberts
SECONDED
Cathy Doyle
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that the BIA had completed its Annual General Meeting that Bloom Market rebranding was underway. He welcomed Gareth Abreo, Christine Burdeniuk and Angela Hazelton to the Board.
    2. Eric also confirmed that he completed and submitted three grant applications to the Township of Langley for 2015.
  2. Treasurer's Report
    1. Jim Dyck reported that as of December 31, 2014, the BIA had $81,052, and that as of the end of February, 2015, the BIA had a cash balance of $65,035, with n known payables completed.
    2. He confirmed the strong cash position of the BIA with the GST refund, the BIA levy for 2015, and grant applications all coming due within the next few months.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
  1. Lombardy Park Public Information Meeting. March 12, 2015.
H.
CURRENT WORK ITEMS
  1. Bloom Market Branding. Eric Woodward.
    1. Eric Woodward reported that he and Meghan Neufeld have completed the brand discovery process with Fluid Creative, and were expecting preliminary concepts later this week.
  2. Work Plan 2015-2016. All.
    1. The Board reviewed the proposed draft items for a potential two year work plan. The Board agreed to consider the proposed items and some possible additions for a more detailed discussion at the April Board meeting.
I.
OTHER BUSINESS
  1. Board Meeting Schedule 2015. Eric Woodward.
    1. Eric Woodward reviewed the proposed meeting schedule for 2015, with the intent to schedule meetings for 2015 well in advance, with the intent to meet a little less frequently than in 2014, but with more extensive agendas, as required.
  2. Associate Memberships. All.
    1. The Board reviewed the currently practice governing Associate Memberships within the Fort Langley BIA, and discussed a few pending applications for membership.
    2. Blair Shpeley felt that at a minimum the BIA should verify that all applicants have a valid business license for the business being applied on behalf of.
    3. MOTION
      Be it resolved that the Fort Langley BIA suspend all new applications for associated membership not previously granted, until an Associate Membership policy can be created and adopted by the Board.
      MOVED
      Christine Burdeniuk
      SECONDED
      Blair Shpeley
      CARRIED
      Without Dissent
  3. Town Clock. Eric Woodward.
    1. Eric Woodward outlined that he had been approached by Will Granleese of Antrim Investments about the possibility of sponsoring the installation of a town clock at the Fort Langley Community Hall. Eric asked Gareth Abreo to follow-up with them, and discuss it with the Board of the Fort Langley Community Improvement Society that owns and operates the community hall, of which Gareth is a Director.
  4. Utilities Conversion Update. Eric Woodward.
    1. Eric Woodward confirmed that the update was again that there is no update, with the BIA still waiting to hear from the Township of Langley whether the project will proceed or not.
J.
ROUND TABLE
  1. Brenda Alberts raised the issue of the increasing amount of filming now occurring within the commercial area of Fort Langley on a regular basis, and the strong possibility that it will continue to increase even more.
    1. Blair Shpeley expressed that filming represents a significant disruption to the merchants of Fort Langley overall, and that it impacts all within the village when it occurs at even one location.
    2. All expressed dismay at the Township of Langley allowing parking to be reserved on a busy Sunday all along Church Street, for no reason, for Monday filming.
    3. Eric Woodward commented frustration that the Township of Langley seems to regard no quantity of filming to be too much, and seems to have little concern for the overall disruption it causes to all merchants and residents not immediately adjacent, and that the interests of filming operations from outside of Langley are often prioritized over those of local merchants.
    4. All expressed that they would like to see the return of the liaison within the filming guidelines, and that the quantity of filming was becoming unsustainable.
  2. Cathy Doyle raised the issue of truck route through the centre of village being an item that the BIA should start to work on to eventually resolve, and that the truck route was disruptive, dangerous, and substantially degrades the overall quality of the public realm of the commercial core.
    1. All generally agreed.
  3. Gareth Abreo raised the issue of the need for the Township of Langley to empty the Township of Langley garbage cans on Saturday evening, or early Sunday morning, as they are often overflowing on weekends.
    1. Eric Woodward and Jim Dyck said they would follow-up with the Township of Langley, and attempt to arrange a meeting to discuss it, along with other ongoing maintenance issues.
K.
NEXT MEETING

The next meeting is set to be on April 21, 2015, at 8:00am.

L.
TERMINATION

Meeting adjourned at 10:17am.