FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

ANNUAL GENERAL MEETING
MINUTES

Thursday, February 26, 2015
6:00pm

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

A
ADOPTION OF AGENDA ITEMS

Meeting called to order at 6:08pm.

MOTION
That the agenda for the Annual General Meeting be approved and adopted.
MOVED
Brenda Alberts
SECONDED
Jim Dyck
CARRIED
Without Dissent
A.2
ADOPTION OF MINUTES
MOTION
That the minutes of the March 4, 2014, Annual General Meeting be adopted as received.
MOVED
Cathy Doyle
SECONDED
Blair Shpeley
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward that it had been his privilege to serve as the President of the Fort Langley BIA for a third year, and that since the last Annual General Meeting on March 4th, 2014, it had been a good year of incremental progress for the BIA, and Fort Langley in general.
    2. Eric outlined that the BIA: 1) had completed two Bloom Market's, which was becoming a great success for the BIA, with great feedback from the merchants that is generates great traffic for the commercial core; 2) the 2nd Cranberry Festival organized by Meghan Neufeld which saw good improvements regarding bathrooms, higher cranberry sales and increased sponsorship; 3) acquired a marquee tent; 4) held 4 food truck Saturdays; 5) add picnic tables throughout the village; 6) completed 16 new banner designs; 7) organized a community tree lighting combined with Bloom Market; and 7) completed a rebranding exercise with an updated website to match the new branding.
    3. Eric confirmed that the year went by fast, as they always do, and that the Board achieved a lot while preserving capital and preparing for the future.
  2. Treasurer's Report
    1. Jim Dyck reported that the BIA's cash balance as of the end of December 31, 2014, was $84,684.
E.
ITEMS FOR INFORMATION
  1. 2015 Nomination Form
  2. 2015 Notice of Meeting
  3. 2014 Year-End Financial Statements
F.
CURRENT WORK ITEMS
  1. 2015 Operating Budget. Eric Woodward.
    1. Eric Woodward briefly reviewed the 2015 Operating Budget, with an outline of the key expenditures. Eric highlighted that the BIA has very little capital to work with.
  2. 2015 Work Plan. Eric Woodward.
    1. Eric Woodward reviewed some preliminary ideas for a new two year work plan to be formally reviewed and confirmed with the new Board.
  3. Signage Bylaw. Eric Woodward.
    1. Eric Woodward suggested the signage bylaw governing retail signage in Fort Langley was possibly outdated, with staff strictly enforcing its rules to the detriment of individual businesses, and the area as as whole attempting to expand and operate a successful retail district.
  4. Retail Business Hours. Eric Woodward.
    1. Eric Woodward outlined that he personally received complaints from retail merchants that their neighbours are not open consistently, or even during their posted hours. Eric commented that it is his opinion that this will become more of an issue as Fort Langley expands its retail selection over the coming years, but for the moment, did not know what, if anything, could be done about it.
  5. Underground Utilities Conversion Project. Eric Woodward.
    1. Eric Woodward confirmed that the utilities conversion project was now out for public tender, potentially starting in the Spring, r potentially placed on hold indefinitely.
    2. Eric confirmed that the BIA has a significant cash reserve for an advertising during or after the project.
G.
ELECTION OF 2015-2016 BOARD OF DIRECTORS

The two (2) year terms of Dixie Jacobson, Misty Vanpopta, and Eric Woodward, and the temporary appointment of Kevin Speilman, expire at the Annual General Meeting. The following four (4) people were duly nominated and will be acclaimed to two (2) year terms, each for one of the four (4) vacancies:

 

Gareth Abreo   Wendel's Cafe and Bookstore

Christine Burdeniuk   BURG Properties Ltd.

Angela Hazelton   Beatniks Bistro

Eric Woodward   Statewood Properties Ltd.

H.
ROUND TABLE Q&A
  1. Mona Neufeld raised the issue of illegal vendors approaching and harassing customers to sell items within stores or on the sidewalk. Mona confirmed that Township of Langley Bylaw Department was aware of the issue and would respond if contacted.
  2. Eric Woodward raised the issue of filming, and that it was his opinion that the volume of filming being approved by the Township of Langley was unsustainable. There was general agreement that filming was disruptive and could be better managed, but that it was indeed valuable to some members.
I.
TERMINATION

Meeting adjourned at 7:34pm.