FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, September 9, 2014
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Brenda Alberts, Cathy Doyle, Jim Dyck, Blair Shpeley, Kevin Speilman, Misty Vanpopta, and Eric Woodward

Regrets

Dixie Jacobson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:04am.

MOTION
That the agenda for the meeting be approved and adopted as amended.
MOVED
Blair Shpeley
SECONDED
Kevin Speilman
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the August 12, 2014, meeting be adopted as received.
MOVED
Blair Shpeley
SECONDED
Brenda Alberts
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward outlined that he had been coordinating the completion of the branding exercise.
    2. Eric also reported that he had attended the most recent Council meeting at which Wendel's denial to use ToL property for sidewalk tables was referred back to staff by Council for another review of their decision, which he felt was appropriate and reasonable.
  2. Treasurer's Report
    1. Jim Dyck reported that the BIA has received $636 in interest for its term deposit, and that the BIA's cash balance is $117,079 prior to the commencement of the Cranberry Festival expenditures.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Banners. Eric Woodward and Meghan Neufeld.
    1. The Board directed Meghan Neufeld to install the Cranberry Festival banners for the upcoming Cranberry Festival.
    2. Eric Woodward confirmed that the branding exercise would need to complete near final banner designs could be proposed.
  2. Pedestrian Directories. Eric Woodward and Kevin Speilman.
    1. Kevin Speilman reported that the Robert Inwood design was going to be more expensive than anticipated given that it is designed to be historically accurate, metal, and very high quality. The Board discussed the possibility of considering a smaller version in addition.
  3. Fort Langley Branding Exercise. Eric Woodward.
    1. Eric Woodward reported that the new Fort Langley BIA branding would be complete this month with new concepts for the Board to review and confirm, but there were delays with Fluid Creative completing some of the final details. He expected it to complete within the next two weeks.
I.
OTHER BUSINESS
  1. Cranberry Festival Planning Update. Meghan Neufeld.
    1. Meghan Neufeld reported that the Cranberry Festival planning was well underway, with new berry bags, washrooms, and other adjustments ready to go.
  2. Fort Langley Gift Card. Eric Woodward.
    1. The Board discussed the possibility of a Fort Langley Gift Card, was agreed at this time to postpone additional consideration of the idea until 2015.
  3. Fort Langley BIA Year-End. Eric Woodward.
    1. Eric Woodward proposed that the BIA move its Year-End to October 31st to prevent the rush in January to get it completed. The Board generally agreed, subject to the accountant's input, assuming no unforeseen complications.
J.
ROUND TABLE
  1. Blair Shpeley confirmed that he had met with Diane Morrison and Harold Punnett regarding Wendel's use of ToL property for sidewalk tables.
K.
NEXT MEETING

The next meeting is proposed to be on October 14, 2014, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:08am.