FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, May 13, 2014
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Brenda Alberts, Cathy Doyle, Jim Dyck, Blair Shpeley, Kevin Speilman, Misty Vanpopta and Eric Woodward

Regrets

Dixie Jacobson

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:02am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Brenda Alberts
SECONDED
Jim Dyck
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the April 15, 2014, meeting be adopted as received.
MOVED
Kevin Speilman
SECONDED
Misty Vanpopta
CARRIED
Without Dissent
C.
PRESENTATIONS
  1. Gord Swystun, Manager, Facilities, Township of Langley
    1. Gord Swystun, the current point of contact and manager for the utilities conversion project in Fort Langley, met with the Board to discuss possible timing of the commencement of construction, expected timelines, street lighting installation, disruption mitigation, and possible date exclusions.
D.
REPORTS
  1. President's Report
    1. Eric Woodward did not have a specific report, and deferred to the upcoming discussions related to specific work items.
    2. He thanked Meghan Neufeld for coordinating the Bloom Market, which he felt was a fabulous success for the BIA and its membership.
    3. Eric added that with the promotion of Bloom Market, the Fort Langley Facebook Page Likes now exceeded 16,000.
  2. Treasurer's Report
    1. Jim Dyck reported that as of May 1, the BIA's cash balance was $81,435, with revenue and expenses related to Bloom Market still to be reconciled.
E.
CORRESPONDENCE
  1. 2014 ToL Community Grant. Township of Langley. April 15, 2014.
  2. 2014 ToL Banners Grant. Township of Langley. April 30, 2014.
  3. 2014 ToL Major Festivals Grant. Township of Langley. April 26, 2014.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Visitor Maps. Eric Woodward.
    1. Eric outlined that this item was delayed while he coordinated a significant series of updates to the visitor map with the graphic designer. He expected to complete it within the next few weeks.
  2. Pedestrian Directories. Eric Woodward and Kevin Speilman.
    1. This item was deferred to the next meeting.
  3. Marquee Tent. Eric Woodward.
    1. Eric Woodward reported that the tent had been ordered with a logo design volunteered by Shelly Roche that will match the pedestrian directories.
    2. He added that he would put a reservation form on the website by the next meeting, and that there was already interest in reserving it.
    3. Eric further reported that he has requested it be setup at Glover Road and Mary Avenue for the May Day Parade on May 20.
  4. Banners for Summer, Cranberry Festival, and Winter. Eric Woodward and Meghan Neufeld.
    1. Eric Woodward reported that he was exploring sources for artistic banner designs and would have more information by the next meeting.
  5. Fort Langley Branding and Marketing Plan 2014-2015. Eric Woodward.
    1. Eric Woodward outlined that he felt the BIA needed to starting preparing now for a fall and winter marketing campaign, perhaps starting with an branding exercise that would inform all future efforts.
    2. Eric confirmed he would more details to discuss at the June meeting.
I.
OTHER BUSINESS
  1. Advertisement in The Villager. All.
    1. Eric Woodward reported that an advertisement for the Cranberry Festival and Bloom Market within this year's Villager had been completed, and ordered.
  2. Bloom Market Update. Meghan Neufeld.
    1. Meghan Neufeld reported that paid attendance to the Bloom for Saturday and Sunday was approximately 2,100 people, despite the poor weather on Saturday.
    2. She added that admissions revenue had exceeded the budgeted expectations, and that overall vendors reported that it was a fabulous success.
    3. Meghan further reported that she make some adjustments at the November market, finding some space for a few more vendors and perhaps placing food related vendors downstairs and/or outside.
    4. Eric Woodward reported that a few retail merchants reported to him that their sales during this Bloom Market weekend rivalled the Cranberry Festival.
  3. Picnic Tables. Jim Dyck.
    1. Jim Dyck reported that the picnic tables were under construction and would be completed and delivered in time for the May Day Parade on May 20, 2014.
  4. Food Truck Reservations. Meghan Neufeld.
    1. Meghan Neufeld confirmed that the first food truck was set for Saturday, June 14, Real Mac and Cheese.
MOTION
Be it resolved that BIA approve $750 for promotion of the first Food Truck Saturday on Facebook.
MOVED
Blair Shpeley
SECONDED
Kevin Speilman
CARRIED
Without Dissent
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting was confirmed to be on June 10, 2014, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:43am.