FORT LANGLEY BIA

FORT LANGLEY BIA ANNUAL GENERAL MEETING

MINUTES

Tuesday, March 4, 2014
6:00pm

Fort Langley Lions Hall
23022 88th Avenue
Fort Langley, BC

A.1
ADOPTION OF AGENDA ITEMS

Meeting called to order at 6:07pm.

MOTION
That the agenda for the Annual General Meeting be approved and adopted.
MOVED
Misty Vanpopta
SECONDED
Jim Dyck
CARRIED
Without Dissent
A.2
ADOPTION OF MINUTES
MOTION
That the minutes of the January 31, 2013, Annual General Meeting be adopted as received.
MOVED
Casey Smith
SECONDED
Cathy Doyle
CARRIED
Without Dissent
B.
PRESENTATIONS
C.
REPORTS
  1. President's Report
    1. Eric Woodward reported that since the last Annual General Meeting the BIA had completed the transition to the volunteer-based organization, with contractors hired for specific events or work items, and the model was working well.
    2. This past year Eric outlined that the Cranberry Festival was becoming more successful each year, and that this year it had been managed successfully by a dedicated event planner with significant Board participation, and that it was financially stable.
    3. In addition, Eric reported that the Board was now contemplating a series of additional events and initiatives for the years to come.
  2. Treasurer's Report
    1. Jim Dyck reported that the Fort Langley BIA had a healthy cash balance with with to contemplate new initiatives and expenditures, with $83,552 as of January 31, 2014.
    2. Jim further outlined that approximately $31,500 had been saved in 2013 without expenses being incurred for rent and wages, as the BIA did not have an office or permanent staff member.
D.
ITEMS FOR INFORMATION
  1. 2014 Nomination Form
  2. 2014 Notice of Meeting
  3. Year-End 2013 Financials
E.
CURRENT WORK ITEMS
  1. 2014 Operating Budget
    1. Jim Dyck outlined the budget for 2014, and the rationale for anticipating a modest operating loss, with flexibility embedded within the marketing budget to allow for items to be added and pursued throughout the year.
    2. MOTION
      That the Membership adopt the operating budget as proposed for 2014.
      MOVED
      Brenda Alberts
      SECONDED
      Cathy Doyle
      CARRIED
      Without Dissent
F.
ELECTION OF 2014-2015 BOARD OF DIRECTORS

The one (1) Year terms of Gareth Abreo and Jim Dyck expired at the Annual General Meeting. Andrew Abreo and Kevin Speilman resigned in 2013. The following four (4) people were nominated and duly elected to a two (2) year term for one of a total four (4) vacancies:

 

Brenda Alberts   Birthplace of BC Gallery

Catherine Doyle   Spatial Effects & Design

Jim Dyck   Frontier Jim

Blair Shpeley   Euphoria Chocolates

 

Gareth Abreo of Wendel's Cafe and Bookstore was not reelected to the Board of Directors.

G.
OTHER BUSINESS
  1. Utilities Conversion
    1. Eric Woodward confirmed that the utilities conversion project set for 2014 was delayed until at least early 2015 because of the Coulter Berry situation, and the construction conflicts.
    2. Eric outlined how this was preventing the installation of new and upgraded street lighting, which was preventing significant improvement and expansion of Christmas within the commercial core.
  2. Bloom Market
    1. Eric Woodward confirmed that the BIA had acquired Bloom Market to revive it, and planned to operate it twice per year, once in the Spring, and once in the autumn or Christmas season.
    2. Eric confirmed it would hopefully break even, but that profitability of the market was not the primary objective, but ensuring it continued to be a good draw for Fort Langley's commercial core into the future, as it was in 2012 and prior years.
  3. Events and Promotions in 2014
    1. Eric Woodward confirmed that the BIA was considering a number of small events to operate within 2014, but did not yet know which it would focus on. Many members expressed feedback.
    2. Stan Duckworth cautioned against the BIA assuming too many events, as they placed great stress on volunteer time. Jim Dyck suggested the BIA was indeed aware of this, and was also not hesitating to only contribute financially to some events, as it now does for May Day and Remembrance Day.
H.
ROUND TABLE Q&A
  1. Stan Duckworth inquired about in the lack of radio advertising in 2013.
  2. There was an inquiry whether or not the BIA had investigated the possibility of relocating the power lines on Glover Road to Church Street because of the delay of the project. Eric Woodward confirmed that it had not. Misty Vanpopta reconfirmed that the utilities conversion was not just about power lines, but all new street lighting as well.
I.
TERMINATION

Meeting adjourned at 7:18am.