FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Tuesday, February 25, 2014
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, Misty Vanpopta, and Eric Woodward

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 7:58am.

Gareth Abreo moved to add his meeting with Relevention Marketing as item I.3, added without dissent.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Casey Smith
SECONDED
Jim Dyck
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the February 7, 2014, meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Casey Smith
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric reported that preparations for the Annual General Meeting were completed. He thanked all Board members for their service to the Fort Langley BIA over the past year.
    2. Eric Woodward reported that Facebook advertising had continued through January and February, and that the Facebook now had over 15,000 Likes, with great engagement on quality posts. Eric reported that he had stopped advertising for now subject to discussions with the new Board in March.
  2. Treasurer's Report
    1. Jim Dyck confirmed that the cash balance as of January 31, 2014, was $83,552.
  3. Streetscape Report
    1. Casey Smith confirmed that there was no streetscape report.
E.
CORRESPONDENCE
  1. Development Application Project No 11-33-0112. Township of Langley. January 29, 2014.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Year End for 2014. Jim Dyck and Eric Woodward.
    1. Jim Dyck confirmed that the Year-End for 2013 has been completed for the Annual General Meeting the following week.
  2. Bloom Market. Eric Woodward and Meghan Neufeld.
    1. Meghan Neufeld confirmed that booking the Fort Langley Community Hall for additional dates in 2014 and even in 2015 was becoming a challenge.
    2. Eric Woodward outlined that he would create a placeholder website for Bloom Market with the May dates and location up by the end of March.
I.
OTHER BUSINESS
  1. Annual General Meeting, March 4, 2014.
    1. Eric Woodward confirmed that there would be an election at the AGM this year, with five nominations to fill 4 Board of Directors vacancies. Eric outlined that he had asked Bob Andrews to attend and witness the election, and tally the results.
  2. Graffiti within the Business Improvement Area. All.
    1. Gareth Abreo confirmed that he had some initial conversations with a company to remove graffiti on behalf of merchants via the Fort Langley BIA.
    2. Gareth confirmed he would follow-up further after the Annual General Meeting.
  3. Relevention Marketing Introductory and Conceptual Meeting. Gareth Abreo.
    1. Gareth Abreo outlined that he had met with Relevention Marketing about possible marketing options for the Fort Langley BIA, and that that the Board shold consider further explore of idea of considering a proposal from them for general marketing and branding efforts.
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting was (tentatively) confirmed to be on March 14, 2014, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:02am.