FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Friday, February 7, 2014
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, and Eric Woodward

Regrets

Misty Vanpopta

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:02am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Casey Smith
SECONDED
Gareth Abreo
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the January 9, 2014, meeting be adopted as received.
MOVED
Dixie Jacobson
SECONDED
Jim Dyck
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that he had completed the contract with Sarah Barrett, and met with her to execute it, and the acquisition of Bloom Market was completed. He outlined that he had coordinated the transfer of the assets.
    2. He also reported that he was almost complete entering the transactions for 2013 into Xero to provide accounting reports for the YE 2013, and that going forward the bookkeeping for the BIA could be jointly managed by the Treasurer, himself, and the contractors such as Meghan Neufeld, to save time in 2014 and subsequent years.
  2. Treasurer's Report
    1. Jim Dyck reported that the accrued year-end balance for 2013 was $83,551.73, without pending payments due to Sarah Barrett for the acquisition of Bloom Market.
  3. Streetscape Report
    1. Casey Smith reported that he and Jim Dyck had met with Brian Edey with the Township of Langley about general streetscape issues. With the assumption that the utilities conversion cannot proceed until at least 2015, some streetscape repairs for existing banner locations will be commenced.
    2. He also reported that all lighting with street trees may have to be removed due to a safety complaint.
E.
CORRESPONDENCE
  1. 2014 Banner Grant Application. Township of Langley. January 20, 2014.
F.
ITEMS FOR INFORMATION
  1. 2014 Notice of Annual General Meeting.
  2. 2014 Board of Directors Nomination Form.
H.
CURRENT WORK ITEMS
  1. Year End for 2014. Jim Dyck and Eric Woodward.
    1. Jim Dyck and Eric Woodward reported the YE would be completed the following week and should be ready by the end of February for the AGM on March 4, 2014.
  2. Bloom Market. Eric Woodward and Meghan Neufeld.
    1. Meghan Neufeld reported that she had confirmed a reservation for the Fort Langley Community Hall for May 10 & 11, 2014, for the first Bloom Market to be run by the Fort Langley BIA. For Christmas, Meghan Neufeld that the Hall was mostly reserved already.
    2. The Board expressed its general desire to combine a Christmas Bloom Market with the annual tree lighting, but it seemed like that would be impossible for 2014.
    3. Eric Woodward confirmed that he would setup a basic coming soon website at bloommarket.com as soon as possible to eliminate confusion with the previous vendor application process, and make it possible to announce the upcoming market on May.
    4. Meghan Neufeld confirmed that she would put together a preliminary budget, vendor contact list, and a recommendation about charging admission, for the next Board meeting.
I.
OTHER BUSINESS
  1. Notice of Annual General Meeting. All.
    1. Eric Woodward reported that he had prepared the nomination form and notice of meeting for 2014. Casey Smith confirmed he would distribute them. Eric Woodward also confirmed he would email them to the membership list the week of February 10th.
  2. Consideration of Additional Events within 2014. All.
    1. The Board discussed a range of possible new events, promotions, and other ideas for 2014.
J.
ROUND TABLE
  1. Jim Dyck raised the issue of Associate Members invoicing going forward. Eric Woodward expressed that the price was too high, in hindsight, but there was still concern an associate membership would be far less than what many mandated members pay via the annual levy.
  2. MOTION
    That the Board reduce the cost of an Associate Membership to $250, effective January 1, 2014.
    MOVED
    Casey Smith
    SECONDED
    Jim Dyck
    CARRIED
    Without Dissent
  3. Gareth Abreo reported that he was coordinating a group of volunteers to remove the recent increase in widespread graffiti within Fort Langley, as it was unknown how long it would take the Township of Langley to get to it.
K.
NEXT MEETING

The next meeting was confirmed to be on February 25, 2014, at 8:00am.

L.
TERMINATION

Meeting adjourned at 10:52am.