FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, January 9, 2014
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, Misty Vanpopta, and Eric Woodward

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:02am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Jim Dyck
SECONDED
Misty Vanpopta
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the December 5, 2013, meeting be adopted as received.
MOVED
Gareth Abreo
SECONDED
Casey Smith
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward confirmed that he prepared a preliminary budget for 2014 for consideration under H.1.
    2. He confirmed that the budget includes a healthy marking budget with which includes the assumption that two Bloom Markets will be operated by the BIA within 2014.
  2. Treasurer's Report
    1. Jim Dyck reported that at the end of the fiscal year 2013 the BIA has a cash balance of $89,509.
    2. Jim outlined that Christmas expenses were not yet final but expected to come in at approximately $3,750, not including $1,500 more general Facebook marketing expenditures. He confirmed he felt the tree lighting this year was well attended given the very low temperature, and one of the best ever that the BIA has organized.
  3. Streetscape Report
    1. Casey Smith confirmed that many banner hangers are not being repaired by the ToL because of their previously pending removal due to the utilities conversion project, now delayed.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Budget for 2014. Eric Woodward.
    1. Eric Woodward briefly outlined the proposed draft budget for 2014 to present at the Annual General Meeting in March. He confirmed that it includes a healthy marketing budget for 2014 for flexibility throughout the year, while reserving cash on hand for 2015 for the utilities conversion project, as originally planned for 2014.
    2. MOTION
      That the proposed budget for 2014 is hereby endorsed and confirmed for presentation at the 2014 Annual General Meeting.
      MOVED
      Gareth Abreo
      SECONDED
      Dixie Jacobson
      CARRIED
      Without Dissent
  2. Bloom Market Acquisition. Eric Woodward.
    1. Eric Woodward confirmed that he was set to meet with Sarah Barrett and finalize the acquisition of Bloom Market within a few days. He would then start the transfer the market's assets, and begin working on a new website for it.
    2. Jim Dyck suggested that, given the BIA's high cash balance and health marketing budget for 2014, and the ongoing investment in Facebook be continued, with additional Facebook spending be authorized from January onward.
    3. MOTION
      That the Board authorize $5,000 for continued Facebook advertising for the Fort Langley Facebook Page for the future promotion of Bloom Market and other events within 2014.
      MOVED
      Gareth Abreo
      SECONDED
      Jim Dyck
      CARRIED
      Without Dissent
I.
OTHER BUSINESS
  1. Annual General Meeting Proposed Date Change to March 4, 2014. Eric Woodward.
    1. Eric Woodward outlined that he felt the AGM should be earlier in March because of Spring Break, which was not considered when the original date of March 24, 2014, was confirmed. The Board agreed that March 4, 2013, would be a better date.
    2. Eric also suggested a venue smaller than the Fort Langley Community Hall. Casey Smith confirmed he would inquire about the availability of St Georges or the Fort Langley Lions Hall.
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on January 9, 2013, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:15am.