FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, December 5, 2013
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Casey Smith, Misty Vanpopta, and Eric Woodward

Regrets

Dixie Jacobson

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:07am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
Casey Smith
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the November 7, 2013, meeting be adopted as received.
MOVED
Casey Smith
SECONDED
Jim Dyck
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric outlined that he had met with Sarah Barrett regarding the Bloom Market, and had multiple discussions with Gordon Swystun regarding the possible delay of the utilities conversion project.
    2. Eric outlined his ongoing efforts on increasing Likes on the Fort Langley Facebook page, and general improvements to the website were ongoing.
  2. Treasurer's Report
  3. Streetscape Report
    1. Casey Smith had no streetscape report, but did confirm that Christmas ribbons had been installed on street posts within the commercial area.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Utilities Conversion Update. Eric Woodward.
    1. Eric Woodward reported that he confirmed with ToL Engineering Division staff that the utilities conversion set to begin in early 2014 would have to be delayed indefinitely because of conflicts with the excavation and shoring of the Coulter Berry Building, which had been abruptly halted by the British Columbia Supreme Court.
    2. Eric confirmed this delay of the undergrounding would also delay the installation of all new street lighting along Glover Road and Mavis Avenue, and the installation of new street banner mounts.
    3. Eric outlined that this would very likely delay a series of other streetscape improvements the BIA could have otherwise contemplated, such seating, bike racks, public art and so on for at least a few more years from now.
  2. Bloom Market Acquisition. Eric Woodward.
    1. Eric confirmed that he had met again with Sarah Barrett regarding the acquisition of Bloom Market, and discussed a number of items including the transition to BIA ownership, total cost, a payment schedule, and non-compete concerns.
    2. Gareth Abreo outlined that he still felt there was insufficient information to support the acquisition.
    MOTION
    Be it resolved that the Board of Directors hereby authorize the formal execution of a contract to acquire the Bloom Market on the updated terms, conditions and costs presented herein.
    MOVED BY
    Eric Woodward
    SECONDED BY
    Misty Vanpopta
    CARRIED
     
    OPPOSED
    Gareth Abreo
  3. Village Directories. Unknown.
    1. Eric Woodward confirmed that no work on this item had proceeded since Kevin Speilman's resignation from the Board.
I.
OTHER BUSINESS
  1. Christmas Tree Lighting. Meghan Neufeld.
    1. Meghan Neufeld confirmed that a large tree had been located and ordered for installation on the 5th, and that conflicts with the filming set for the same location had been arranged.
    2. In addition to the tree lighting the Board expressed a general desire to do more for Christmas next year, in addition to more advertising for the month of December on Facebook.
    MOTION
    Be it resolved that the Board of Directors hereby authorize the expenditure of $2,500 for the month of December for Facebook advertising and promotion.
    MOVED BY
    Gareth Abreo
    SECONDED BY
    Misty Vanpopta
    CARRIED
    Without Dissent
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on January 9, 2013, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:15am.