FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, November 7, 2013
8:00am

Fort Langley Community Hall
9167 Glover Road
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, Misty Vanpopta, and Eric Woodward

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:06am.

Item 1.4 Bloom Market Acquisition was added to the agenda by Eric Woodward.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Dixie Jacobson
SECONDED
Jim Dyck
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the October 3, 2013, meeting be adopted as received.
MOVED
Casey Smith
SECONDED
Gareth Abreo
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward reported that he had multiple discussions with the Township of Langley's Engineering Division about the Coulter Berry Building's construction having to cease affecting the intended utilities conversion project set to start in February 2014. Eric outlined that he would report the content of these discussions under H.2.
    2. Eric reported that he had ceased paid advertising on Facebook for now, having achieved 10,040 Likes as part of the general and Cranberry Festival advertising campaigns.
    3. Eric outlined that he had met with Sarah Barrett about the status of the Bloom Market.
  2. Treasurer's Report
    1. Jim Dyck reported that the BIA's cash balance is $0 as of October 31, 2013, with a few remaining Cranberry Festival invoices to be paid.
    2. Jim further outlined that the Cranberry Festival ended up breaking even or with a very small profit because of slightly higher than expected food vendor receipts.
  3. Streetscape Report
    1. There was no streetscape report.
E.
CORRESPONDENCE
  1. Tourism Langley Regarding Cranberry Festival. October 18, 2013.
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Village Directories. Unknown.
    1. With the resignation of Kevin Speilman from the Board of Directors it was generally agreed that this work item would be much harder to achieve at an affordable cost. This work item was deferred to the December meeting for further discussion.
  2. Utilities Conversion Update. Eric Woodward.
    1. Eric Woodward outlined that his Coulter Berry Building project had been sidelined mid-construction by the British Columbia Supreme Court due to Petition brought forward against the Township of Langley by local businessperson Diane Morrison of Wendel's Cafe, and 5 other individuals.
    2. Eric outlined that there are "shoring anchors" that hold up the walls at the property lines (now excavated up to a depth of 15') which project out under the street, a common method for zero-lot-line excavation. These anchors conflict with the underground trench construction along Glover Road and Mavis Avenue.
    3. Eric confirmed that these anchors were going to be unnecessary due to the completion of construction of the Coulter Berry underground parkade before commencement of the the utilities conversion construction. With Coulter Berry construction now ceased indefinitely the Township of Langley may have to delay the utilities conversion project until the Coulter Berry situation is resolved, for a which a timeline is unknown.
    4. Eric suggested he would have more information on the issue at the December meeting.
    5. Eric further outlined that there was agreement with Township staff on the style of lamp post to use for new lighting installation.
I.
OTHER BUSINESS
  1. Cranberry Festival Report. Meghan Neufeld and Jim Dyck.
    1. Jim Dyck and Meghan Neufeld completed their final report on this year's Cranberry Festival with near-final financials, with a slight profit, with a few more invoices expected to come in.
    2. Jim confirmed it was the best Cranberry Festival ever held again this year, with great weather and improved food variety that received great feedback.
  2. Christmas.
    1. Gareth Abreo and Meghan Neufeld outlined that they had been investigating tree lighting options, and were coordinating with the Fort Langley Community Improvement Society to hold a tree lighting event on the December 6th.
    2. The Board confirmed its informal support for this date and the event in general.
  3. Additional Garbage Can at the Cemetery Entrance on Glover Road. Casey Smith.
    1. Casey Smith reported that at the BIA's request the Township of Langley added a garbage can at this location.
  4. Bloom Market Acquisition. Eric Woodward.
    1. Eric Woodward outlined that he had met with the owner/operator of the Bloom Market about the possibility of the BIA acquiring and expanding the market, since it did not run in 2013.
    2. Many on the Board generally agreed that the Bloom Market was a event valuable to Fort Langley, and that the BIA would have the resources to expand its promotion and advertising reach to help expose and create awareness of Fort Langley.
    3. It was expected that the BIA would run two Bloom Markets per year in the Spring and December to expand activities in May or June before the summer season and expand and further develop Christmas.
    4. Gareth Abreo felt that he did not have enough information to support the idea at this time.
    5. Eric further outlined that the exact cost to acquire the market was still unclear, but discussions were ongoing.
    6. MOTION
      Be it resolved that the Board of Directors hereby authorize a formal discussion to acquire the Bloom Market, and all related assets.
      MOVED BY
      Eric Woodward
      SECONDED BY
      Casey Smith
      CARRIED
       
      OPPOSED
      Gareth Abreo
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on December 5, 2013, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:42am.