FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, September 5, 2013
8:00am

Lee's Market
23320 Mavis Avenue
Fort Langley, BC

Attending

Gareth Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, Kevin Speilman, and Eric Woodward

Regrets

Andrew Abreo, Misty Vanpopta

Others

Meghan Neufeld

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 8:04am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED
Gareth Abreo
SECONDED
Kevin Speilman
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the August 14, 2013, meeting be adopted as received.
MOVED
Dixie Jacobson
SECONDED
Casey Smith
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric confirmed that he been preparing a series of updates of the Fort Langley website fortlangley.com to make it more mobile friendly, with responsive design. He outlined he expected to start releasing these in October.
    2. He reported that the Facebook page had 3,475 Like as of September 1, 2013, and that the prior approved budget of $1,500 to acquire Facebook page likes had been spent.
    3. Jim Dyck suggested that, given its strong financial position, the BIA should begin more significant marketing efforts.
    4. Gareth Abreo expressed some concern about whether or not the membership would support more funds being devoted to Facebook.
  2. Treasurer's Report
    1. Jim Dyck reported that the BIA had a current cash balance of $101,257, with $48,212 in its operating account, and an additional $53,045 in a savings account.
    2. Jim outlined that the BIA is in excellent financial condition, and that the BIA is in a position to consider projects and initiatives it has not been able to in the past.
  3. Streetscape Report
    1. There was no streetscape report.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
H.
CURRENT WORK ITEMS
  1. Village Directories. Eric Woodward & Kevin Speilman.
    1. Kevin Speilman confirmed he was in the process of investigating the cost of the signage mounts and foundations. He said he would follow-up with John Aldag about the construction for a similar signage mount at the Fort Langley National Historic Site.
    2. Kevin further confirmed that the sign size would be 2' x 4'.
    3. Eric Woodward confirmed that work was underway on the pedestrian map and another draft would be available for the Board to review at its October meeting.
    4. He outlined that not all services would be included, but some such as spas would be, and that formalizing a rationale would be required.
    5. He confirmed that the campsite on the north side of the Bedford Landing would be added.
I.
OTHER BUSINESS
  1. Cranberry Festival Update w/ Meghan Neufeld
    1. Meghan Neufeld provided the Board with a general update on many smaller aspects of the planning for the Cranberry Festival.
    2. She confirmed that two additional cash sponsorships had been confirmed from Lanstone Homes and Cedar Rim.
    3. She outlined that she had finally received in-kind proposals from both the Langley Advance and Langley Times, and that neither contemplated any cash payments by the BIA. It was generally agreed that the Langley Advance had offered more than the Langley Times, in terms of print exposure, volunteers, and social media. The Langley Times had responded at the last possible instant, and left no time to discuss the proposal further with them, prior to the Board meeting.
    4. MOTION
      That the Langley Advance be the official, exclusive media sponsor for the 18th Annual Cranberry Festival
      MOVED
      Kevin Speilman
      SECONDED
      Gareth Abreo
      CARRIED
      Without Dissent
    5. Meghan Neufeld outlined that a total of 60 vendors had now been approved, not including food vendors.
    6. Eric Woodward confirmed that he would begin marketing of the Festival on the Fort Langley Facebook page, within the scope of the current maximum of $5,000 as per the approved Cranberry Festival 2013 budget.
J.
ROUND TABLE
K.
NEXT MEETING

The next meeting is proposed to be on October 3, 2013, at 8:00am.

L.
TERMINATION

Meeting adjourned at 9:58am.