FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, December 6, 2012
5:15pm

BIA Office
Unit 3, 9228 Glover Road
Fort Langley, BC

Attending

Jim Dyck, Dixie Jacobson, Casey Smith, Jason Turner, Misty Vanpopta, and Eric Woodward

Regrets

Andy Abreo, Melissa Banovich

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 5:17pm.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED BY
Jason Turner
SECONDED BY
Casey Smith
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the November 7, 2012, meeting be adopted as received.
MOVED BY
Dixie Jacobson
SECONDED BY
Casey Smith
CARRIED
Without Dissent
C.
PRESENTATIONS
  1. Fort Langley Filming Issues and Future Liaison Possibilities. Cathy Miller.
    1. After a brief historical outline, Cathy Miller and Board explored the possibility of formally delegating any coordination of filming within the Business Improvement Area on behalf of the BIA in light of Shirley Stewart's resignation a few months earlier.
    2. Cathy Miller outlined that she has coverage with Worksafe BC, and was exploring satisfying any other insurance requirements.
    3. Eric Woodward outlined that Gary McKinnon with the Township of Langley had promised an update to the ToL's filming guidelines in 2012, but that this did not happen, and that it is now (again) being promised for 2013. Eric suggested that this delay provides an opportunity for the BIA to confirm what it prefers, and hopefully have this reflected in a guidelines revision.
    4. The Board agreed to coordinate with Ms. Miller as that upcoming process becomes more clear, and its timing confirmed.
D.
REPORTS
  1. President's Report
    1. Eric Woodward confirmed that he and Casey Smith met with Brian Edey and Al Neufeld from the Township of Langley to discuss the parameters of moving forward with the Nothing Without Effort grant, and possible signage locations on Glover Road just south of 88th Avenue. November 26, 2012.
    2. Since November 26, 2012, Eric Woodward reported that he had more time, and had completed draft banner designs, website improvements, and draft business plan preparations for consideration at the current meeting.
  2. Treasurer's Report
    1. Jim Dyck reported that the current cash balance of the BIA is ~$40,810.
    2. He also commented that the BIA had never ended the year with such strong finances.
  3. Website Report
    1. Eric Woodward reported that he had completed a series of improvements to the website.
    2. One problem with completing an initial business directory as the required starting point is that very few merchants responded with business descriptions, hours, contact information or photographs when asked to do so.
    3. Eric Woodward reported that he had a quote for $2,450, to photograph each business for the website, which seemed to be required to get the necessary images.
    4. MOTION
      That the BIA spend $1,000 for an initial set of business photographs for the website as a "test run" to evaluate quality and usefulness before considering whether or not to proceed with a complete order of $2,450.
      MOVED BY
      Misty Vanpopta
      SECONDED BY
      Jim Dyck
      CARRIED
      Without Dissent
  4. Streetscape Committee Report
    1. Casey Smith reported that the committee did not meet this past month.
    2. Reported that the meeting with Brian Edey and Al Neufeld on November 26, 2012, confirmed that it would difficult to make significant progress on the Nothing Without Effort grant before its expiration on December 31, 2012, because of the consultation requirements.
    3. Reported that the Township of Langley had been down to Fort Langley to repair Christmas lights, and repaint poles as they committed to do.
  5. Events & Marketing Committee Report
    1. Dixie Jacobson reported that the committee did not meet this past month.
E.
CORRESPONDENCE
  1. Request for Funds from the Community Garden Association. Deven Azevedo. December 1, 2012.
    1. The board as a group questioned its relevance to the merchants within the Business Improvement Area.
    2. There was no motion to authorize a contribution.
F.
ITEMS FOR INFORMATION
  1. Banners Ideas
H.
CURRENT WORK ITEMS
  1. Signage Design Consultation and Coordination for Nothing Without Effort. Casey Smith and Eric Woodward.
  2. DRAFT Banner Designs. Eric Woodward.
    1. Eric Woodward outlined the thinking behind the various possible banner designs proposed for the Board's consideration.
    2. There was a consensus on the set of a central call to action surrounded by a circle of secondary activities available in Fort Langley, and to work on this concept and refine it further for more consideration at the January meeting.
  3. DRAFT Business Plan Preparations for 2013-2014. Eric Woodward.
I.
ROUND TABLE
J.
NEXT MEETING

The next meeting wil be on January 10, 2013, at 9:30am.

K.
TERMINATION

Meeting adjourned at 6:46pm.