FORT LANGLEY BIA

FORT LANGLEY BIA BOARD OF DIRECTORS

MINUTES

Thursday, November 7, 2012
9:30am

BIA Office
Unit 3, 9228 Glover Road
Fort Langley, BC

Attending

Andy Abreo, Jim Dyck, Dixie Jacobson, Casey Smith, Jason Turner, Misty Vanpopta, and Eric Woodward

Regrets

Melissa Banovich

A.
ADOPTION OF AGENDA ITEMS

Meeting called to order at 9:34am.

MOTION
That the agenda for the meeting be approved and adopted.
MOVED BY
Jason Turner
SECONDED BY
Andy Abreo
CARRIED
Without Dissent
B.
ADOPTION OF MINUTES
MOTION
That the minutes of the October 18, 2012, meeting be adopted as received.
MOVED BY
Casey Smith
SECONDED BY
Jim Dyck
CARRIED
Without Dissent
C.
PRESENTATIONS
D.
REPORTS
  1. President's Report
    1. Eric Woodward outlined he had no other specifics to report, but has been consumed entirely with the ongoing process of Council's consideration of his Coulter Berry Building proposal.
  2. Treasurer's Report
    1. Jim Dyck reported that the current cash balance of the BIA is ~$46,564.
    2. He further outlined the financial summary of the Cranberry Festival, and that the "profit" from the festival had declined this year, and that as the festival's attendance increases, its costs increase, but its revenues do not. There will be a challenge to not lose money on the Cranberry Festival if attendance grows further.
    3. He expressed concern that some food vendors with percentage rent agreements did not remit credible cash amounts.
    4. Eric Woodward noted that a portion of Shirley Stewart's salary was not included in the Cranberry Festival Profit & Loss Statement, that it should be, and with that number added the Cranberry Festival already operates at a loss.
    5. Casey Smith noted that he thinks there is an opportunity to charge for parking to make up the difference in future years.
  3. Streetscape Committee Report
    1. Casey Smith reported that he met with Liette Forstall about Christmas lighting issues in the village.
  4. Events & Marketing Committee Report
    1. Dixie Jacobson reported that the committee did not meet this past month.
E.
CORRESPONDENCE
F.
ITEMS FOR INFORMATION
G.
OTHER BUSINESS
  1. Reversal of 2 Year Terms, Deferred to the 2013 Annual General Meeting
    1. There was a lengthy discussion regarding this motion, with a range of opinion to reach a general consensus that the AGM was the time and place to address the continuity issue. Misty questioned the need for this, since the problem has been adequately addressed.
    MOTION
    Whereas overlapping two (2) years terms for Board Members is desirable,
    Whereas the Board of Directors was advised that extensions were permitted,
    Whereas it is also desirable that the membership be advised of possible two (2) year terms prior to elections,
    The Fort Langley BIA Board of Directors nonetheless hereby resolves that the four (4) two (2) year terms set on May 3, 2012, be reverted to one (1) year terms, with each current Board Member requiring reelection at the 2013 Annual General Meeting, if they so choose, and that the election process be revised to accommodate an equal split of four (4) one (1) year terms, and four (4) two (2) year terms.
    MOVED BY
    Jason Turner
    SECONDED BY
    Dixie Jacobson
    CARRIED
     
    OPPOSED
    Misty Vanpopta
H.
CURRENT WORK ITEMS
  1. Signage Design Consultation and Coordination for Nothing Without Effort. Casey Smith and Eric Woodward.
    1. Both Casey Smith and Eric Woodward outlined how they will continue to work on the requirements for this grant, as it pertains to signage replacement, but that the timing was very tight.
  2. DRAFT Banner Designs. Eric Woodward.
    1. Eric Woodward reported he would have draft banner designs to propose at the December meeting.
    2. Andrew Abreo agreed to follow-up with Don Edlund for a high resolution version of the Fort Langley BIA's logo.
  3. DRAFT Business Plan Preparations for 2013-2015. Eric Woodward.
    1. Eric Woodward reported he would have a general outline of a business plan to propose at the December meeting, to form the basis for a more formal document for the Board to endorse at the January meeting, based on their input and revisions at the December meeting.
I.
ROUND TABLE
J.
NEXT MEETING

The next meeting is proposed to be on December 6, 2012, at 9:30am.

K.
TERMINATION

Meeting adjourned at 11:43am.